Writing a PhD proposal

Writing a PhD proposal for submitting to the Knowledge Media Institute

Student reading

Here are a number of hints that may help you prepare a proposal for submitting to the Knowledge Media Institute. These apply even when you are building on one of our example topic areas, listed in the possible projects page. In fact, with these, it is often even more important that your unique contribution to these projects comes across clearly in the proposal.

Note: Proposals are not wholly binding. They can (and must) change as the research progresses. They do, though, help us to work out (a) who might be appropriate supervisors, (b) how well you have thought out a small piece of research, and (c) roughly the kind of project you intend to tackle, and how you intend to tackle it. And that's really what the proposal is for.

Talk to us in advance

We are allowed, and even encouraged, to help you prepare a proposal in advance. This allows you and potential supervisors to negotiate a common interest in the topic of your research. If you don't contact us in advance, it is more than likely that we won't be able to find potential supervisors with this common interest.

If you require a studentship grant you must write a proposal targetting one of the Projects seeking a PhD student and contact the project leader direct. However, if you have your own source of funding, or other ideas which are synergistic with KMi's research themes ideas, feel free to contact the relevant project leader direct. You can also contact Dr Alexander Mikroyannidis or Dr Trevor Collins with a 1-2 page draft outline, and they will put you in touch with a relevant supervisor in KMi (or another School).

Structure the proposal

Before actually writing the proposal, it's a good idea to do a bit of research on what other people have done, and to find a nice clear statement of a problem that you are interested in tackling.

We find that targeted proposals - ones with a clear statement of a particular problem and possible solution, or a clear system to build - tend to be much easier to write proposals about than open research topics. It is important that a proposal doesn't seem at all vague. If the proposal seems to read confidently, that will help it to be successful.

Cover the "big four" issues

A good proposal covers four main issues. These look like answers to these four questions:

  • What am I going to do in my research?
  • Who else has done research like this, and what did they do?
  • How am I going to do this research?
  • Why will this research be important to the academic community?

A good proposal will have answers to all these questions, usually spending about half to two thirds of a page on each one.

Attend to the method

The other important part of a proposal is for us to get a clear idea of how you intend to pursue the proposed research. Questions that might be addressed in this section include:

  • Am I going to build a system?
  • What tools am I going to use to build it?
  • How am I going to find evidence as to whether it is a good system?

Select proposal references carefully

An important part of the proposal, as we've just discussed, is the background against which you are proposing to work. A good way of representing this is to carefully choose some of the more important academic papers that discuss this, and properly refer to them in your proposal. You are allowed (and even encouraged) to be constructively critical of this work if you intend to build on it.

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